Office Administrator - NVIDIA

Job Reference: HH100
Employer/Agency: NVIDIA
Location: Singapore
Salary/Package: On application
Job Sector: General Management & Consulting
Date Posted:
Closing Date:

The purpose of this position is to support the Nvidia office in Singapore as well as rep offices in rest of APAC. Key duties will include both office administration and executive secretarial support.
We are now looking for an Office Administrator/Executive Admin
What you’ll be doing:
Responsible for supporting the smooth operations of the site and maintaining an orderly office
Support activities include but are not limited to: facility operations, security, safety and emergency preparedness programs, travel, purchasing, Green Initiatives, catering and foodservice, coordination of cleaning, office supplies, record retention, mail and shipping, recycling, satisfaction surveys, HR support and events related to employee relations.
Proper filing and maintenance of official documents
Responsible for preparing, managing and forecasting site operational costs
Provide and manage site regular occupancy forecasts and support the business units develop options for their space needs
Act as single point of contact for local site business unit leaders for general site support
Aggressively pursue opportunities to optimize office costs and services on the site
Providing timely, effective diary management by prioritizing in consultation with GMs/Directors
Organizing meetings, workshops, and teleconferences
Preparing presentation materials as required
Coordinating business travel and accommodation arrangements for senior management
Support marketing campaigns, activities and events as required
Support sales reporting and analytics for Sales leads
What we need to see:
Bachelor degree/diploma plus at least 5 -8 years working experience in Site Facility Management or Office Administration in the high tech industry
Experience in site administration, facility management, financial management, event and travel coordination is preferred
Demonstrated expertise/knowledge in facility site management
Ability to manage external vendors and energize groups to a common objective
Self-motivated, independent, organized and able to work under pressure
Excellent communication, interpersonal and negot

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