The London Accounts Payable team is responsible for weekly BACS and Chaps payment runs as well as employee travel and entertainment expense reimbursement across Europe and Singapore.
The role will involve the performance of accounts payable transaction processing from voucher capture through to payment including purchase order matching activities.
The role will require the successful candidate to process supplier invoices in an efficient and accurate manner and have a calm and professional demeanor.
The role will require excellent communication skills as the successful candidate will communicate regularly with staff at various levels across the business and across geographic locations.
DUTIES AND RESPONSIBILITIES
Capture supplier invoices in Peoplesoft and initiate workflow approval.
Monitor and review daily workflow vouchers. Populate any missing fields and initiate workflow where approval where necessary.
Review the daily workflow load reports to identify any vouchers stuck in processing. Address accordingly.
Capture employee expenses for inclusion in weekly payment runs.
Address and clear match exceptions in Peoplesoft by liaising with the New York based procurement team.
Process journal entries.
Maintain vendor standing data information in Peoplesoft accounting system.
Prepare BACS and Chaps runs with related backup.
Prepare balance sheet reconciliations.
Perform cash matching and semi auto reconciliation on a weekly basis in Peoplesoft.
Participating in the financial close process including sub ledger to GL reconciliations and ensuring all activities are completed in a timely and accurate manner.
Monitor of the detailed accounts payable age analysis.
Monitor the accounts payable inbox and ensure that supplier and internal queries are swiftly and appropriately responded to.
Responding to audit queries.
Support with day to day administrative functions such as filing and archiving.
Experience in a procurement based / purchase order driven accounts payable function is desirable;
Experience with invoice scanning and automated approval workflow is desirable;
Experience working in a Group that has multiple cost centers and companies is desirable;
Experience capturing invoices in various currencies is desirable;
Experience with PeopleSoft is advantageous;
Qualified by experience, university degree is desirable
Good computer literacy with experience using computer based accounting systems, word processing, spreadsheets and other standard business software is essential;
Good communication skills, both written and oral is essential;
Must be self-motivated and self-starting with ability to multi-task and effectively manage own workload, prioritising effectively and consistently meet deadlines;
Excellent analytical skills with proven attention to detail;
Demonstrates a clear commitment to the team approach exchanging ideas and providing support to colleagues;
UK: London (Milton Gate)
FULL TIME / PART TIME