Japanese Speaking Administrative Officer, Core Business Services, Singapore
As part of our Core Business Services (CBS) team and you will support the important business enablement functions that keep our organization running strong. As a CBS professional, you will work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability. Major teams within CBS include Finance, Information Technology, Human Resources, Enterprise Support Services, Brand Marketing and Communications, Business Development, Knowledge and Risk Management.
With so many offerings, you have the opportunity to develop your career through a broad scope of engagements, mentoring and formal learning. That’s how we develop outstanding leaders who team to deliver on our promises to all of our stakeholders, and in so doing, play a critical role in building a better working world for our people, for our clients and for our communities. Sound interesting? Well this is just the beginning. Because whenever you join, however long you stay, the exceptional EY experience lasts a lifetime.
You will provide comprehensive, quality administrative and support services for all of our EY member firms. Our ESS professionals span a wide range of vital roles, from administrative support to facilities management, creative design, tax return processing, file management and emergency preparedness.
Your key responsibilities
Meeting arrangement – You will be making or coordinating meeting room bookings and you will arrange audio/video conferencing, telepresence and/or online meeting according to EY conferencing guidelines.
Travel – You will be arranging and coordinating individual travel for customer base in a timely and professional manner. You will be arranging and coordinating group engagement tem travel bookings where a Senior Manager is travelling with a team. You will be assisting in doing research, obtaining passport and etc. Adhering to firm wide policy and EY tools in performing the above.
General administrative Service- You will be collating, and do bulk printing, conducting general information search, preparing payment requisition forms, and seeking required approval/s for payment. In addition, you will be ordering office stationery and business cards printing, coordinating small projects providing cost effective solutions and working seamlessly with other ESS and CBS functions. Other ad hoc general administrative duties.
Skills and attributes for success
Ability to manage multiple and sometimes competing priorities
Meticulous attention to detail
Strong written and verbal communication skills
Excellent interpersonal skills
Strong client service focus
Good problem solving skills
Committed team player, sharing knowledge and best practice
To qualify for the role you must have
Fluent in English and able to liaise with Japanese speaking stakeholders
GCE 'O' Level or above
Minimum 1-2 years' experience as an Executive Assistant or in a team administrative role.
Ideally, you’ll also have
Prior working experience in global professional services organization or mid-tier firms will be highly advantageous
What we look for
Highly motivated individuals with excellent problem-solving skills and the ability to prioritize shifting workloads in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from various teams while looking to develop your career in a dynamic organization.
What working at EY offers
EY offers a competitive remuneration package where you’ll be rewarded for your individual and team performance. We are committed to being an inclusive employer and are happy to consider flexible working arrangements. Plus, we offer:
Support, coaching and feedback from some of the most engaging colleagues around
Opportunities to develop new skills and progress your career
The freedom and flexibility to handle your role in a way that’s right for you
As a global leader in assurance, tax, transaction and advisory services, we hire and develop the most passionate people in their field to help build a better working world. This starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. So that whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we’ll make our ambition to be the best employer by 2020 a reality.
If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.
Join us in building a better working world.