Admin Assistant cum Secretary

Job Reference: Admin
Employer/Agency: Global Capital Asia Pte Ltd
Location: Centennial Tower
Experience: 1 to 3 years
Salary/Package: On application
Job Sector: Education & Administration
Functional Role: Admin & Secretarial
Date Posted:
Closing Date:

Job Responsibilities

• Provide administrative and secretarial support to the team
• Facilitate travel arrangements and accommodations for business trips
• Assist in the processing and payment of invoices
• Assist in the management of office facilities, equipment and stationery
• Developing and implementing office management systems and procedures
• Liaising with vendors for office purchases and services
• Local travel with Group Chairman
• Maintaining calendar, taking minutes
• Provide support in records management
• Coordination, preparation and logistics of events of meetings/ business lunches/ events when necessary; and
• Seated at reception area to greet and receive guests, vendors and clients
• Other ad-hoc duties as assigned.

Job Specifications

• Able to work rotating shift (9am – 6 pm & 12pm to 9pm)
• Experience in reception, secretarial and administrative responsibilities
• Effectively bilingual in Mandarin and English to communicate with the team in China
• Good organisation, project management and co-ordination skills
• Excellent teamwork and relationship skills

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